10 employee self-service forms every business needs

4 min read

As your business grows and evolves, it's becoming increasingly important for employees to have convenient access to employee self-service. Employee self-service empowers employees to access the content and information they need and complete work-related forms and requests online in a convenient place, like a hub or a portal.

A key part of any employee portal or hub is enabling employees to find, complete quickly, and submit the most common job-related forms via self-service.

Online forms are a convenient way for companies to manage employee information. Human resources online form templates make collecting and managing employee requests easy. With these forms, you can gather information on employment verification, employment satisfaction, cv submissions, job applications, and time-off requests. These forms are easy to use and customizable, so you can create a form that works for you.


Benefits of employee self-service

There are many reasons why businesses should consider using employee self-service forms. For businesses, self-service forms can help to reduce costs, improve efficiency, and enhance data accuracy. For employees, self-service forms can be a time-saving tool that increases transparency and communication.

Specifically, employee self-service:

1. Saves time for both employees and HR

2. Reduces paper waste

3. Automates HR processes

4. Makes it easy to update employee information

5. Enables employees to take control of their own HR experience

6. Helps to ensure the accuracy of employee data

7. Improves morale


Below we list 10 employee self-service forms your business needs.

Time Off Request Form

The Time Off Request Form is a simple form that allows employees to request time off from work. The form includes basic information such as the employee's name, position, and dates of requested time off. The form ensures that all pertinent information is collected so the request can be processed quickly and efficiently. Additionally, the form allows employee to track their own time off and PTO balances.

PTO Request Form

The PTO Request Form is a form used by employees to request time off from work for vacation, personal, or medical reasons. The form is used to provide the employer with basic information about the employee's request, such as the dates of the requested time off, the reason for the request, and the expected return to work date.

FMLA Request Form

The FMLA request form is a form that an employee can use to request time off from work for a qualifying reason under the Family and Medical Leave Act (FMLA). The form can be used to request leave for a variety of reasons, including the birth or adoption of a child, the need to care for a sick family member, or the employee's own serious health condition.

Leave Request Form

A leave request form is used to request a leave of absence from work. This form is typically used by employees who need to take time off for vacation, medical reasons, or other personal reasons. The leave application form will typically include information such as the employee's name, the dates of the requested leave, the reason for the leave, and other essential details. This form is used to request approval from the employer for the leave of absence.

Employee Suggestion Form

An employee suggestion form is a tool employers use to collect suggestions from employees. This form can be used to collect suggestions on various topics, including ways to improve work conditions, improve productivity, or resolve problems. The form should include space for employees to list their name, department, office location, and contact information. It should also include a space for the employer to provide feedback on the suggestion.

Remote Work Request Form

The Remote Work Request Form is a form that employees can use to request approval to work remotely. This form should be used when an employee has a valid reason for wanting to work remotely, such as caring for a sick family member or avoiding a long commute. The form must be filled out and submitted to the employee's supervisor for approval. Once the form is approved, the employee can work remotely for a set period. Employees may submit a new request form to extend their remote work period.

Promotion Request Form

A Promotion Request Form (PRF) is a form used by a manager or supervisor to request approval for the promotion of an employee. The form typically includes information about the employee's job performance, qualifications, and contributions to the company. It may also include a recommendation from the employee's supervisor.

A committee or senior management usually reviews PRFs before a decision is made. The employee will be notified if the promotion is approved and may receive a pay raise and a new title. If the promotion is denied, the employee will be informed of the decision and may appeal if they feel it is unfair.

Job Transfer Request Form

This form is to be used by employees who request a job transfer to another position within the company. Please fill out all sections of the form completely and accurately. Incomplete or inaccurate forms will not be processed. Typically form includes employee information, such as name and current position, desired position, and desire transfer date.

Equipment Request Form

The Equipment Request Form is a form that allows employees to request new or replacement equipment for their workstations. This form must be submitted to the IT Department for approval before ordering new equipment.

The form must include the following information: name, department, job title, work phone number, email address, equipment type, description, the reason for the request, and budget code.

Receipt of Company Property Form

The Receipt of Company Property Form is used to document the receipt of company property by an employee. This form tracks company property, such as laptops, phones, and vehicles. This form is also used to track the return of company property when an employee leaves the company.


There are many reasons why businesses should use employee self-service forms. By switching to a digital employee self-service solution, businesses can reduce costs, improve the efficiency and accuracy of data, and free up HR resources. Employees also benefit from self-service forms as they are time-saving and improve communication and transparency.

Victoria
I love to write with one goal in mind - to help you build amazing customer experiences. Our content is tailored to help you understand your customers, design great products and deliver world-class customer self-service. I share my knowledge and experience through my articles, videos, podcasts, templates, and more - so you can take your customer experience to the next level.‍

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